Baylab Privacy Statement

We, Bayer plc, are a so called “controller” for personal data we collect for organising our Baylab events and workshops at our offices in 400 South Oak Way, Green Park, Reading, RG2 6AD.

Personal data is any information from which we will be able to work out who the person was that it relates to. For example, for Baylab, we collect the following types of personal data:

  • Names
  • How to get in touch (like post code, telephone number or email address)
  • Age of children attending 
  • Gender of children attending

A controller is someone who decides why personal data is processed and for how long. For example, our purposes of processing are in the table below. 

Processing includes many different activities, such as collecting, recording and storing personal data. We will store personal data collected for Baylab for two years unless there is a legal reason for us to keep it longer (for example if there was an accident at Baylab we would keep the information for longer). After that, we only keep anonymized records.

 

1. Why your personal data will be processed

Purpose

Legal basis

Explanation

If you don’t provide the data

Manage Baylab bookings and enquiries

We need the data to perform a contract or take steps before a contract is formed

When we receive enquiries for Baylab, we use that information to answer queries, confirm availability (for example cancellations, waiting lists) and managing bookings. 

We may also ask for additional information from you, as some Baylab’s are not suitable for all ages and abilities.

If you do not provide us with the information we will not be able to respond to enquiries and/or book and provide the Baylab for you.

Health and safety at Baylab

We need to ensure everyone’s health and safety and we want to protect your vital interests

If we ask for information about allergies or other special requirements (for example if you need wheelchair access), it is so that we can check that we are able to make adjustments that might be needed for you to be able to come to Baylab so you can make the most of your trip.

If you do have severe allergies or health issues which you don’t tell us about, we won’t know what to do if something happens, which could be dangerous for you.

If you need adjustments making for access and don’t let us know in advance, it might make it more difficult for you to participate fully in your chosen event. 

Developing and improving Baylab through feedback

It is our legitimate interest to ensure that the services we offer are effective and enjoyed by those that attend

At the end of Baylab sessions, we ask everyone to provide feedback, because we would like to make sure that Baylab can continue to improve our educational experience.

We try to make these anonymous so will not ask for your name, but do ask for a post code which can be personal data. You do not have to give feedback, but any feedback given will be reviewed and analysed by us and used to improve future Baylab events/workshops.

Site security

As part of building and site security, we record visitors to our site. It is our legitimate interest to do so.

In some cases we need to record the names of individuals over the age of 17 attending the Baylab for security purposes.

Where we request names of individuals for our security record and these are not provided, our security staff may refuse entry to the building.

 

2. Sources of personal data 

Where the booking of the Baylab has been made via an educational organization (for example schools, educational charities, youth clubs or similar), the adult booking the trip would share the following data with us:

  • Contact details for lead adults in the group
  • Ages and genders of children attending; and
  • Information which may be relevant for health and safety purposes (e.g. allergies, access requirements).

 

3. Retention of personal data

We will store your personal data as long as necessary for the aforementioned purpose but no longer than 2 years after the collection of your data.

 

4. Recipients of Personal data

 

Commissioned processing

For the processing of your personal data we will to some extent use specialized service contractors that process your data on our behalf (e.g. for IT-Support or cloud services).  Such service contractors are carefully selected and regularly monitored by us. Based on respective data processing agreements, they will only process personal data in accordance with our instructions.

 

Affiliates

We may share your personal data with our affiliates from the Bayer Group, where necessary for the purposes described above. 

 

Authorities and state institutions

We may share your personal data with law enforcement agencies or other authorities and state institutions if legally required or necessary for the purposes described above.

 

External lawyers

In order to support legal decisions and to pursue or defend against legal claims, we may share your personal data with external lawyers.

Prospective buyers in the context of Mergers & Acquisitions

We may share your personal data with a prospective buyer in case of an acquisition, merger or any other type of corporate or asset transition involving a change of ownership or control concerning us or our services.

 

5. Information regarding your rights

You will always have the right to ask us about what personal data we have about you and ask us to correct it if it is wrong. You can also ask us to limit what we do with your data or ask us to delete it completely. You can also ask us to give you the information which you gave to us. 

For any feedback you provide us, you can object to us using that at any time. 

If you are not happy with how we have handled your personal data, you can complain to the data protection authority (for the UK that is the Information Commissioner’s Office https://ico.org.uk/). 

For any questions you may have with respect to data privacy or if you wish to exercise your rights, please contact our company data protection officer: 

 

Data Protection Officer
Legal and Compliance Department
Bayer plc
400 South Oak Way
Green Park
READING
Berkshire
RG2 6AD

dataprotection-uk-eire@bayer.com

 

This privacy statement was drafted: 16.01.2024